Following are the minutes of the January 7-8 meeting of the Division III Management Council at the Marriott Hotel and Marina in San Diego. All actions taken by the Management Council are included. Highlights of the meeting were reported in the January 17 issue of The NCAA News.

1. Announcements. John S. Biddiscombe, chair, welcomed Anne Die, chair of the Division III Presidents Council. The Management Council was informed of the resignation of Maureen Hager. The Council reviewed the schedule and was informed that the Rev. Jesse Jackson, keynote speaker, was unable to attend the 2000 NCAA Convention.

2. Review of Roster, Committee Assignments and Future Meeting Schedule. The Management Council reviewed its roster, committee assignments and future meeting schedule.

3. Previous Minutes. The Management Council reviewed the minutes of its October 18-19, 1999, meeting; the October 28, 1999, Presidents Council meeting; the October 29, 1999, Executive Committee meeting; and the November 4, 1999, Administrative Committee teleconference.

It was voted that the minutes of the Management Council's October 18-19, 1999, meeting be approved as distributed.

4. Review of the Division III Strategic Plan. The Management Council recommended that the Presidents Council:

a. Review values, goals, priorities, mission (Section III) and time line (Section IV), noting the February 15 deadline for 2000-01 budget requests.

b. Remain focused on a review of priorities in total and in the context of the long term.

c. Section V -- Strategic planning priorities.

(1) Council leadership should focus on student-athlete welfare, diversity and membership educational initiatives.

(2) Student-athlete welfare.

(a) Health and safety issues:

i. Consider appointment of special committee (including members of the Management Council, Presidents Council and Student-Athlete Advisory Committee) to address the establishment of appropriate funds.

ii. Recommend the Student-Athlete Advisory Committee provide clarification and rationale for any request of allocation of resources to support conference or campus student-athlete advisory committees.

iii. Clarify the role of conferences and Division III institutions.

iv. Gain input on this issue from commissioners and a representative group of independent institutions.

v. Consider two perspectives for use of fund:

* Emergency fund concept.

* Professional development for student-athletes.

(b) Championships issues -- travel party sizes and per diems.

i. Recommend the Championships Committee set a specific timetable for possible enhancements and present it to the Management Council.

The Management Council also reviewed the budget process for the allocation of rights fee contract monies in preparation for the development of a three-year plan. The Management Council:

d. Requested the Championships Committee consider the possibility of increasing the host honorarium (Budget Committee's No. 6 Operating Guideline) to promote interest in Division III campuses to host championships, as part of comprehensive site selection discussions and provide a report to the Management Council for its April meeting.

e. Requested the Budget Committee consider whether the 10 percent annual allocation to the Division III reserve is appropriate in light of new rights fee review contract. (Budget Committee's No. 4 Operating Guideline.)

5. Committee/Subcommittee Reports.

a. Association-Wide Committees.

(1) Committee on Competitive Safeguards and Medical Aspects of Sports. The Management Council accepted information regarding emergency care, noting the National Athletic Trainers' Association (NATA) has been contacted regarding assistance in providing options for collegiate programs faced with medical care and coverage issues. The NATA has responded by offering to provide representatives from its Education Reform and Appropriate Medical Care task forces, as well as its College/University Athletic Trainers' Committee to meet with NCAA representatives on February 11, 2000, in Dallas. Each division will consider appropriate individuals to be a part of this discussion.

(2) Honors Committee. The Management Council:

(a) Accepted information that the committee selected the following honorees for the Silver Anniversary Award: Dianne Baker, softball, tennis, badminton, field hockey and soccer, Texas Woman's University; Ulysses "Junior" Bridgeman, basketball, University of Louisville; Patrick C. Haden, football, University of Southern California; Lisa Rosenblum, tennis, Yale University; Capt. John Dickson Stufflebeem, football, U.S. Naval Academy; and John F. Trembley, swimming, University of Tennessee, Knoxville.

(b) Accepted the information that the committee selected the following honorees for the Today's Top VIII award: Michael "Hunter" Bledsoe, baseball, Vanderbilt University; Debbie L.E. Ferguson, indoor and outdoor track and field, University of Georgia; Brian D. Moorman, football, track, Pittsburg State University; Stephanie Nickitas, tennis, University of Florida; Sally Northcroft, field hockey, Ball State University; James "Chad" Pennington, football, Marshall University; Michael Ruffin, basketball, University of Tulsa; and Kelly Schade, softball, Simpson College.

(c) Accepted the information that the committee selected Roger T. Staubach, football, baseball, basketball, U.S. Naval Academy, as the Theodore Roosevelt award winner.

(d) Accepted the information that the committee selected John E. Berry Jr., football, track, Williams College, as the Award for Valor recipient.

(3) Minority Opportunities and Interests Committee. The Management Council:

(a) Received an update and executive summary on the NCAA Summit to Enhance Opportunities for Minority Women held November 9, 1999.

(b) Requested copies of the complete summary report in light of Division III's interest in developing an action plan to address diversity.

(c) Noted that in its development of an action plan to address diversity in Division III it should focus on both male and female ethnicity issues.

(4) National Youth Sports Program Committee. The Management Council agreed to sponsor noncontroversial legislation to amend NCAA Bylaw 21.1.6 to expand the committee by four individuals who have prior experience with NYSP programs.

(5) Olympic Sports Liaison Committee. The Management Council:

(a) Agreed to sponsor noncontroversial legislation to amend Bylaw 21.1.1.4 to permit student-athletes with remaining eligibility to receive commemorative items incidental to participation through applicable NGBs.

(b) Referred information regarding Division I deregulation proposals to the Division III Amateurism Task Force.

(c) Referred review of the NCAA International Student-Athlete Form to the Division III Amateurism Task Force.

(d) Accepted information regarding data on the 1999-00 NCAA Sports Sponsorship Report, noting in particular that it was difficult to ascertain what trends had occurred, inasmuch as the data contained those institutions that reclassified their programs and/or that were provisional NCAA members.

(6) Postgraduate Scholarship Committee. The Management Council received an oral report of the committee's work.

(7) Research Committee. The Management Council received an oral report of the committee's work.

(8) Committee on Sportsmanship and Ethical Conduct. The Management Council:

(a) Voted to support the following concepts regarding gambling issues:

i. Preclude NCAA championships and certified postseason events in metro areas that have an open or legal sports book.

ii. Preclude lodging and entertainment of championships and certified postseason event travel parties (student-athletes, coaches, athletic trainer, etc.) at hotels that have gaming activities.

iii. Legal counsel review of the concepts.

(b) Accepted information that the committee voted to adopt and support the six pillars of character building outlined in Principle No. 1 of the Arizona Accord. The principles are: trustworthiness, respect, responsibility, fairness, caring and good citizenship. The principles of the accord were developed with the view that organized sports is a major influence on millions of spectators and participants and those engaged in the enterprise should be guided by the principles. The Management Council also noted that the 2000 NCAA Convention Division III forum featured Michael Josephson, organizer of the Arizona Accord.

(c) Accepted information that the committee will invite to its May meeting the executive director and one head coach from selected sports coaching associations to provide their perspective on a number of topics concerning sportsmanship and ethical conduct.

(d) Accepted information that the winners of the Sportsperson of the Year award would be announced in the fall of the academic year following the academic year in which the award was earned (for example, winners for the 1999-00 academic year will be announced in the fall of the 2000-01 academic year). Noted that the 2000 award winners would not receive their awards in time for them to be honored at the Citizenship Through Sports Alliance (CTSA) Summit in June 2000.

(e) Accepted information that the committee and staff liaisons are preparing a proposal to the Pew Foundation for funds that would be used to subsidize initiatives to curb gambling on member institution's campuses.

(9) Walter Byers Scholarship Committee. The Management Council received an oral report of the committee's work.

(10) Committee on Women's Athletics. The Management Council accepted information that the Committee on Women's Athletics and the Minority Opportunities and Interests Committee met with the NCAA Executive Committee's Subcommittee on Gender and Ethnicity on October 27, 1999, and that the subcommittee subsequently forwarded nine specific action items identified at the meeting to the Executive Committee (see Minute No. 10-a).

b. Management Council Subcommittees.

(1) Academic Issues Subcommittee. The Management Council received an oral report of the committee's work.

(2) Administrative Review Subcommittee.

(a) The Management Council approved in principle the concept to sponsor legislation to clarify the legislative authority of the Administrative Review Subcommittee; however, the Management Council expressed concern with the elimination of the reference to the Management Council's ultimate authority and the authority of the Administrative Review Subcommittee to review staff decisions. The Council agreed to review a revised draft in April.

The Management Council reviewed the Administrative Review Subcommittee policies and procedures and:

(b) Voted to support proposed changes to the reconsideration process.

(c) Voted to support proposed changes related to the hardship-waiver process and adopt noncontroversial legislation to clarify that the process concludes with review of the applicable conference or student-athlete reinstatement subcommittee.

(d) Voted to retain the current tiebreaking procedures (i.e., Management Council chair).

(e) Recommended the inclusion of a statement identifying the "requirement for submission of a transcript" for all cases.

The Management Council also reviewed the waiver application and noted the following editorial revisions:

(f) Typo on heading "Pursuant."

(g) Include date of submission on form.

The Management Council also:

(h) Approved the subcommittee's actions on 14 appeals from September 1 through November 15, 1999.

(i) Accepted information that the subcommittee adopted several informational standards for certain types of cases to be implemented beginning February 1, 2000:

i. If an institution submits a case citing misinformation, injury, illness or financial hardship as mitigation, then the institution must meet specific information standards.

ii. Adopted information standards for cases involving travel departure/return restrictions.

iii. Misinformation -- If the applicant institution benefits as a result of misadvice from an administrator at the institution, then the chief executive officer of the applicant institution will be informed by letter from the staff detailing the chronology of the actions of the individual who provided the misadvice.

(j) Accepted the information that the subcommittee determined that it was inappropriate for the individual members to be contacted by member institutions regarding a specific case.

(k) Accepted the information that the subcommittee authorized the staff to make an initial decision on an institution's waiver request in an emergency situation, in consultation with the chair.

(6) Playing and Practice Seasons Subcommittee. The Management Council received an oral report of the committee's work.

c. Division III Committees.

(1) Amateurism Task Force. The Management Council received an oral report of the task force's work.

(2) Budget Committee. The Management Council reviewed future Division III operating budgets and potential expenditures, and:

(a) Clarified the order of potential expenditures to reflect Presidents Council priorities.

(b) Reviewed budget-to-actual and Division III reserves.

(3) Championships Committee. The Management Council received an oral report of the committee's work.

(4) Financial Aid and Awards Committee. The Management Council received an oral report of the committee's work.

(5) Committee on Infractions. The Management Council recommended that the Presidents Council:

(a) Sponsor legislation for the 2001 Convention to amend Bylaws 19.6.2.1, 19.8 and 31.21.2.5 to allow for the imposition of financial penalties of fines in major violations.

The Management Council also:

(b) Approved an editorial revision to Bylaw 32.7.6.4 to reflect that the number needed for a quorum is three.

(6) Interpretations and Legislation Committee. The Management Council recommended that the Presidents Council:

(a) Approve sponsorship of legislation for the 2001 Convention to amend the length of the playing season for fencing, gymnastics, rifle, women's rowing, skiing, men's volleyball and water polo to 21 weeks.

The Management Council also:

(b) Approved the following interpretation related to 2000 NCAA Convention Proposal No. 52, and recommended distribution to the membership.

"Season of Competition -- Minimum Amount of Competition -- Ineligible Student-Athletes. Consistent with the intent of Proposal No. 52, an ineligible student-athlete would not be charged with a season of competition if he or she competes in a scrimmage with outside competition. The committee noted that a violation of Bylaw 14.01.2.1 occurs if an ineligible student-athlete represents the institution in intercollegiate competition."

(c) Approved an editorial revision of Bylaw 14.10.1.1 to specify that the international student-athlete eligibility form must be completed before practice or competition consistent with the intent of the original proposal.

(d) Approved editorial revisions to:

i. Move Bylaw 14.10.1 to immediately follow Bylaw 14.01.2.1.

ii. Move Bylaw 14.10.1.1 to immediately follow Bylaw 14.1.4, so that all required compliance forms are placed together in the Division III Manual.

(e) Referred No. 99-80 (Bylaw 21.2.1.2 -- Composition Requirements -- Association-wide and common committees with rules administration responsibilities) to the Division III Nominating and Championships Committees to review impact and report back to the Management Council at its April meeting.

(f) Agreed to sponsor noncontroversial legislation (Bylaw 30.14.10.2 -- Summer Baseball All-Star Competition) for Division III.

(g) Approved an editorial revision to the Division III Manual to indicate that the sport of lacrosse is a "contest" sport as opposed to a "date of competition" sport, and recommended including this change in The NCAA News and the Division III Newsletter.

(h) Approved an editorial revision to various sections in the Division III Manual to specify that the end of the regular playing season during the nontraditional segment should be the first day of final examinations, as opposed to the last day of final examinations.

(i) Referred to the playing and practice seasons subcommittee and the Committee on Competitive Safeguards and Medical Aspects of Sports the recommendation to sponsor legislation to specify that all winter sports may not commence any practice activities before October 15. Requested that the Committee on Competitive Safeguards and Medical Aspects of Sports review the date to ensure adequate practice time prior to the first competition.

(j) Referred to the playing and practice seasons subcommittee and the Committee on Competitive Safeguards and Medical Aspects of Sports the recommendation to sponsor legislation to specify that all spring sports may not commence any practice activities before February 1. Request that the Committee on Competitive Safeguards and Medical Aspects of Sports review the date to ensure adequate practice time before the first competition.

(k) Approved an editorial revision of Bylaw 13.02.5 to clarify the definition of enrolled student-athlete.

(l) Directed the playing and practice seasons subcommittee to review the current legislation to determine the consistent application of exempted scrimmages in all Division III sports and make a recommendation. It was noted that only the sports of football and basketball currently have exempted scrimmages.

(m) Referred the issue of tournament exemptions in the sports of baseball and softball back to the playing and practice seasons subcommittee. The Council noted that wrestling has a similar exemption.

(n) Accepted the committee's recommendation to retain legislation that all Division III sports, except for football, currently are permitted to exempt a contest against a foreign team.

(7) Membership Committee. The Management Council accepted information regarding the educational video conference held December 3, 1999. Each Division III institution and conference will be mailed a videotape of the session, as well as a survey to provide feedback and suggest future topics.

The Management Council noted that the committee should evaluate the concept of a Division III video conference in light of the following:

(a) Topics are critical for generating membership interest.

(b) Campus distribution of videotape may be valuable for flexibility of viewing.

(c) Date and time for video conference should provide maximum flexibility for Division III viewing.

(8) Nominating Committee. The Management Council recommended that the Presidents Council approve the following recommendations for appointments to committees:

(a) Division III Budget Committee -- Leon Lunder, director of athletics, Carleton College.

(b) Division III Interpretations and Legislation Committee -- Nathan Hager, student-athlete, Juniata College.

(9) Student-Athlete Advisory Committee. The Management Council:

(a) Agreed to adopt noncontroversial legislation to amend Bylaw 21.8.6.8.2 to limit the term of service on the committee to a three-year nonrenewable term, with not more than one year served beyond the completion of a student-athlete's eligibility.

(b) Agreed to adopt noncontroversial legislation to amend Bylaw 21.8.6.8.2 to begin terms on the committee on September 1 and end on August 31.

(c) Recommended that the Nominating Committee maintain a balance in the appointment of sophomores, juniors and seniors on the Student-Athlete Advisory Committee.

(d) Accepted information that the committee supported Convention Proposal Nos. 50 (Conference Student-Athlete Advisory Committees); 51 (All-Star Contests); 52 (Seasons of Competition); 54 (Maximum Contests Limitations -- Student-Athlete -- Basketball, Field Hockey and Soccer); 82 (Permissible Benefits -- Reasonable Refreshments); and 93 (Permissible Benefits -- NCAA Research Studies).

(10) Student-Athlete Reinstatement Committee. The Management Council received an oral report of the committee's work.

6. 2000 NCAA Convention.

a. Convention-Planning Subcommittee. The Management Council recommended that the Presidents Council:

(1) Sponsor an amendment-to-amendment to Proposal No. 55 -- Nontraditional Segment (No. 55-1) to delay the effective date for golf and tennis until August 1, 2001.

(2) Sponsor an amendment-to-amendment to Proposal No. 87 -- International Competition -- Summer (No. 87-1) to further permit student-athletes who were enrolled as full-time students the previous academic year to participate on a summer foreign tour.

(3) Support the adoption of Proposal No. 57, with the intent to sponsor legislation to establish a Division III women's ice hockey championship at the 2001 Convention as the only way to truly guarantee equitable championships access for Division III women's ice hockey student-athletes.

(4) Recommend to the Executive Committee that the Association should give top priority to funding of Association-wide championships that provide equitable access opportunities for women student-athletes in all three divisions.

(5) Review Division III Convention schedule, voting requirement and Management Council/Presidents Council expectations.

The Management Council also issued the following interpretations for the 2000 Convention:

(6) Proposal Nos. 66, 67 and 68 -- Publicity -- Comments on Prospects. The Management Council clarified that Proposal No. 66 states that an institution may comment only to the extent of confirming its recruitment of a prospect prior to the prospect's paid acceptance of admission and/or financial aid. Proposal No. 68 states that publicity released by an institution concerning a prospect's commitment to attend the institution may occur only after the prospect's paid acceptance. Further, such communication shall be limited to the institution's normal media form and the educational institutions currently and formerly attended by the prospect. The Management Council agreed that the legislation contained in Proposal No. 67 fundamentally repeats the legislation contained in Proposal Nos. 66 and 68.

b. 2000 NCAA Convention Program. The Management Council reviewed the business session schedules and voting requirements, noting the two windows of reconsideration.

c. Proposed Legislation, Speaker Assignments and Positions for All Legislation. The Management Council recommended that the Presidents Council approve identified speaker assignments for all proposals. The Management Council reviewed mootnicity issues for all proposals and the voting procedures for amending proposed effective dates.

d. Noncontroversial Legislation Adopted by the Management Council per Constitution 5.3.1.1.1. The Management Council reviewed all noncontroversial legislative proposals contained in Appendix D of the 2000 NCAA Convention Official Notice.

e. Division III Deregulation Editorial Revisions Adopted by the Management Council per NCAA Constitution 5.4.1.1.1. The Management Council reviewed all editorial revisions contained in Appendix F of the 2000 NCAA Convention Official Notice.

7. Proposed Legislation for the 2001 NCAA Convention.

a. Review of Proposed Legislation for the 2001 Convention. The Management Council recommended that the Presidents Council approve a draft legislative proposal for the 2001 Convention to amend Bylaw 17.8.6.1.1 to eliminate summer workout sessions in the sports of fencing, gymnastics, rifle, women's rowing and skiing.

b. Review of Noncontroversial Legislation Adopted by the Management Council per NCAA Constitution 5.3.1.1.1 for the 2001 Convention. The Management Council:

(1) Approved a draft noncontroversial legislative proposal to amend Constitution 3.6.4 to specify that a provisional member may repeat any one of its four years only once during its provisional membership period

(2) Approved a draft noncontroversial legislative proposal to amend Bylaw 31.6.4 to specify that the president of the Association shall be responsible for the oversight and administration of all marketing, licensing, promotions and public affairs initiatives and shall have authority to appoint advisory groups to assist in developing policies to review any initiative; further, to specify that the president of the Association shall have the authority to determine the specific terms and conditions and to execute contracts for awarding of all marketing, licensing and promotional rights on behalf of the Association.

(3) Approved the incorporation of the following 1999-00 noncontroversial proposals and editorial revisions into the Division III 2000-01 Manual:

(a) NC No. 1 -- Provisional Membership -- Repeat of Provisional Year.

(b) NC No. 2 -- NCAA Properties -- Marketing, Licensing, Promotions and Public Affairs Initiatives.

(c) Editorial Revision No. 1 -- Recruiting -- Prospective Student-Athlete.

(d) Editorial Revision No. 2 -- Annual Exemption -- Division III Women's Ice Hockey.

c. Review of Intent-Based and Editorial Revisions Approved by the Management Council per NCAA Constitution 5.4.1.1.1 for the 2001 Convention. The Management Council:

(1) Approved a draft legislative editorial revision to amend Bylaw 13.02.10 to clarify the definition of a prospective student-athlete.

(2) Approved a draft legislative editorial revision to amend Bylaw 17.13.5.3 to change the year referenced from 1998 to 2002.

(3) Approved a draft legislative modification of intent to amend Bylaw 3.6.1.2.1 to specify that years three and four of the provisional membership period must be completed consecutively.

8. Litigation Update. Elsa Kircher Cole, NCAA general counsel, provided an update on the status of the Association's litigation.

a. Antitrust Review Process. The Management Council referred to the Division III Interpretations and Legislation Committee the staff recommendations for review of specific NCAA bylaws.

b. Baseball Bat Report. The Management Council accepted information that the membership received an updated list of certified baseball bats for use beginning January 1, 2000. All certified bats will be posted on the NCAA Web site.

9. Federal Relations Report. Doris Dixon, NCAA director of federal relations, provided the Council with an annual report. Bill Saum, NCAA director for agents and gambling activities, provided an update on the Association's activities related to gambling, including the distribution of a brochure to all NCAA student-athletes and the summer 2000 production of a Division II/III specific gambling video.

10. Association-Wide Issues.

a. Executive Committee Subcommittee on Gender and Ethnicity. The Management Council:

(1) Deferred action until its post-Convention meeting to develop an action plan to address the issue of minimum representation requirements for women and minorities in the governance structure. (Action No. 3)

(2) Referred to the Division III Championships Committee the issue of women's water polo and women's ice hockey receiving priority funding within the championships budget request for 2000-01. (Action Nos. 4 and 5)

(3) Referred to the Division III Championships Committee and the Women's Volleyball Committee for input the issue of establishing a women's volleyball rules committee responsible for the development of rules for the sport. (Action No. 7 -- Part No. 1)

(4) Referred to the Division III Championships Committee, and the Women's Volleyball and Men's and Women's Soccer Committees for input the issue of conducting officiating clinics for women's volleyball and men's and women's soccer to provide more control over liability issues, integrity of game, officials recruitment training and evaluation, and student-athlete welfare and safety. (Action No. 7 -- Part No. 2)

b. Student-Athlete Leadership Conference. The Management Council members were requested to volunteer to participate as panelists at the 2000 Student-Athlete Leadership Conference in June.

11. Management Council Voting Procedures. The Management Council agreed to amend the Management Council officer election process to conduct an in-person election by all Management Council members present during the first day of the July meeting. The staff will continue the balloting process. Eliminating the lowest vote getter after each round, until a majority decision is reached. The process will begin with the election of the chair followed by the election of the vice-chair. The announcement of chair and vice-chair will occur at the conclusion of the meeting.

12. Miscellaneous.

a. Joint Management Council/Presidents Council Meeting. The Management Council reviewed the agenda and emphasized the focus on key division strategic initiatives.

b. Post-Convention Management Council Meeting. The Management Council reviewed the agenda for the January 11, 2000, meeting.

13. Other Business. John S. Biddiscombe recognized the service of departing members of the Management Council (Carlyle Carter, Lynda J. Calkins and Kerry Gotham) with a proclamation. The Management Council noted its appreciation to Biddiscombe for his service and dedication of the past four years, the final two as chair.