The NCAA News - News and Features

The NCAA News -- January 4, 1999

Division III Management Council minutes

Following are the minutes of the October 19-20, 1998, meeting of the Division III Management Council at the Westin Hotel in Indianapolis. All action taken by the Management Council are included. Highlights of the meeting were reported in the November 9, 1998, issue of The NCAA News.

1. Announcements. John S. Biddiscombe, chair, welcomed all members, recognized the newest member Kathryn Springsteen, announced the election of Lynda Calkins as vice-chair, and reviewed the daily schedule for the meeting.

2. Previous Minutes. The Management Council reviewed the following minutes: July 27-29, 1998, Management Council meeting; August 31, 1998, Administrative Committee telephone conference and August 11, 1998, Presidents Council meeting and August 12, 1998, Executive Committee meeting.

It was voted that the minutes of the Management Council's July 27-29 meeting be approved. In addition, that the minutes of the Presidents Council's August 11 meeting, and the Administrative Committee's August 31 telephone conference and mail ballots be approved as distributed.

3. Division III Strategic Plan. The Management Council reviewed the Division III Strategic Plan.

4. Committee/Subcommittee Reports.

a. Association-Wide Committees.

(1) Committee on Competitive Safeguards and Medical Aspects of Sports. The Management Council received an oral report regarding the work of the committee. No action was required.

(2) Minority Opportunities and Interests Committee. The Management Council received an oral report regarding the work of the committee. The Committee requested the Management Council to consider the topic of diversity at future Conventions.

(3) National Youth Sports Program Committee. The Management Council received an oral report regarding the work of the committee. No action was required.

(4) Olympic Sports Liaison Committee. The Management Council received an oral report regarding the work of the committee. Three issues were raised with no action required:

(a) Division III has had increased involvement with the USOC grant program.

(b) Women's ice hockey is sponsored by 39 institutions, many of them Division III members.

(c) The Committee recognizes the role of Division III in Olympic involvement and will present to the Management Council a full plan for promoting Division III locations as training sites.

(5) Postgraduate Scholarship Committee. The Management Council received an oral report. No action was required.

(6) Research Committee. The Management Council received an oral report. No action was required.

(7) Committee on Sportsmanship and Ethical Conduct. The Management Council received an oral report. No action was required.

(8) Committee on Women's Athletics. The Management Council:

(a) Approved sponsorship of noncontroversial legislation to amend NCAA Bylaw 20.05.1 effective August 1, 1999, to identify the sport of equestrian as an emerging sport. Referred to Division I Championships Committee and to staff, as appropriate, to develop recommendations regarding the following issues:

(i) Playing and practice seasons limits.

(ii) Style of equestrian competition.

(iii) Impact on competition that includes men.

(iv) Effective date.

(b) Discussed Proposal No. 2-26 -- Senior Woman Administrator. A recommendation for sponsorship of an amendment-to-amendment to delete requirement that position be filled by a woman, based upon legal concerns, failed 7-7-3.

(c) Accepted the information regarding the on-going NCAA Title IX Audit, and noted that the enhancement and standardization of the student-athlete's championships experience is a priority in the Division III strategic plan.

(d) Accepted information regarding the development of an orientation program to assist new student-athlete representatives.

(e) Deferred action until the next meeting on extending the term of the committee's chair. Noted the absence of a written report describing the rationale.

b. Management Council subcommittees.

(1) Administrative Review Subcommittee. The Management Council:

(a) Approved the subcommittee's actions on 12 appeals.

(b) Approved the recommendation to modify subcommittee policies and procedures:

(i) Continue weekly conference calls.

(ii) Include staff liaison on conference calls.

(iii) Earlier distribution of case materials to subcommittee prior to calls.

(iv) Voting to decide cases will occur during conference calls.

(v) Development of subcommittee rationale for a decision to become part of the official record and be included in database.

(c) Referred the issue of subcommittee conference-call attendance policies back to subcommittee for further review.

(d) Reviewed and upheld a subcommittee recommendation regarding institutional activities held in conjunction with high school activities.

(2) All-Star Contests Certification Subcommittee. The Management Council:

(a) Approved recommendations regarding all-star contests certification to:

(i) Provide the Division III membership with information regarding the key liability, health and safety issues regarding the involvement of institutional staff, facilities and equipment, and the impact and implications associated with the sponsorship of all-star contests.

(ii) Develop a list of suggested recommendations/guidelines (similar to the NCAA Sports Medicine Handbook) in conjunction with the Committee on Competitive Safeguards and Medical Aspects of Sport and the Association's general counsel.

(iii) Consider sponsorship of proposed legislation for the 2000 NCAA Convention to ensure that all sports are treated consistently by precluding in all sports student-athlete participation until eligibility is exhausted.

(iv) Clarify coverage of NCAA catastrophic injury insurance for student-athletes participating in all-star events.

(b) Reviewed and accepted the results from the Division III All-Star Contest Survey.

(3) Convention Planning Subcommittee. The Management Council:

(a) Approved the process for securing an Association-wide keynote speaker for the 1999 NCAA Convention.

(b) Recommended that the Presidents Council endorse the proposed 1999 NCAA Convention schedule with the following suggested revisions:

(i) Sunday, January 10, 1999, forum. Begin discussion with the role and importance of the involvement of the student-athlete on campus to assist with issues related to sportsmanship and ethical conduct and alcohol/binge drinking/hazing.

(ii) Tuesday, January 12, 1999. Promote and enhance the deregulation forum. Identify specific bylaws which the committee is seeking input and consider distribution of a thought-provoking survey to the membership prior to the 1999 NCAA Convention.

(c) Recommended that the Presidents Council approve the 1999 NCAA Convention discussion session outline for "nontraditional seasons" and suggested the following to the Convention-planning subcommittee:

(i) Clear articulation of Presidents Council and Management Council desire for input and dialogue. Limited Presidents Council and Management Council role. Emphasis that Presidents Council and Management Council do not have predetermined outcome.

(ii) Include impact of sport specialization and cultural practices in presentation.

(iii) Consider presenting the topic in a debate format.

(iv) Acknowledge sport-specific issues exist; however, discussion should focus on principles, using follow-up survey to discuss sport-specific issues in more detail at a later date.

(v) Include Division III SAAC members as panelists.

(vi) Membership input should include:

(i) Straw vote focusing on three large principles and purpose of vote.

(1) No change -- practice and competition permitted.

(2) Reduction -- practice only permitted.

(3) Elimination -- no practice or competition permitted.

(d) Post-Convention survey.

(i) Greater detail of principles.

(ii) Acknowledgement and input regarding sport-specific issues.

(e) Future process/timetable.

(f) Accepted information regarding the subcommittee's intention to draft a Convention evaluation tool for post-Convention membership distribution to gain feedback regarding concept and programming topics.

c. Division III Committees.

(1) Budget Committee. No Report.

(2) Championships Committee. The Management Council:

(a) Recommended the Presidents Council delete Part B of Proposal No. 2-45 (Bylaw 31.3.4.2 -- Selection Principles), eliminating the requirement that all members of a conference must play a minimum percentage of their published schedule against conference opponents to receive an automatic bid.

(b) Recommended that the Presidents Council sponsor a resolution as an amendment-to-amendment to Proposal No. 2-45 to specify that, should the automatic-qualification legislation be adopted, the Division III Championships and governing sports committees will work together to clarify the policies and procedures that will be used in the implementation of at-large berths (Pools B and C) in each team sport, with a deadline of June 15, 1999.

(c) Recommended sponsorship of noncontroversial legislation to amend 31.1.4 to establish procedures to permit the adjustment of a championships schedule for religious reasons on any day, not just Sunday, but not to include provision to permit sports committee or championships committee to override the institution's request.

(d) Approved the following editorial provisions to Proposal No. 2-45 -- Selection Principles -- Automatic Qualification Requirement:

(i) Bylaw 31.3.3 -- Criteria for Selection of Participants. Revised amendment to clarify that selection criteria are "based on conference and regional competition and in priority order."

(ii) Bylaw 31.3.3 -- Criteria for Selection of Participants. Inserted "(b) Strength of schedule as demonstrated by regional opponents wining percentage." Remaining section did not need change.

(iii) Bylaw 31.3.5 -- Selection of Balance of Championship Field. Deleted terms "structure if any" and inserted the term "criteria" to the last sentence.

(e) Accepted information regarding committee's recommendation to not conduct background checks on officials at this time, based on cost estimates and the fact that there have been no known betting lines for any Division III championship.

(3) Financial Aid and Awards Committee. The Management Council recommended that the Presidents Council:

(a) Approve a resubmission requirement to be performed every five years in conjunction with the institution's self-study, effective September 1, 2000, with the following clarification:

(i) Institutions must submit full information for new and/or changed awards on an ongoing basis.

(ii) Institutions must undertake a comprehensive review and evaluation of all institutional awards every five years as part of the self-study.

(iii) The NCAA should include a reminder notice to all institutions with the distribution of the new Division III Financial Aid Guide.

(b) Approve the recommendation that the NCAA enforcement staff issue a "letter of inquiry" or other suitable communication to those institutions that have not responded by March 1, 1999, to the committee's requests for submission of information regarding awards of circumstance and nonathletics achievement awards. A secondary violation procedure could be established for noncompliance of NCAA Bylaws 15.4.6.3 and 15.4.6.4.

(c) Approved the recommendation that provisional members be required to submit awards of circumstance and nonathletics achievement awards for approval no later than the end of their second year of provisional membership.

The Management Council also:

(d) Approved an editorial correction to Proposal No. 2-32 -- Division III Financial Aid, to include "state work-study employment earnings" in addition to federal work-study throughout the proposal.

(e) Issued an official interpretation as recommended to clarify that enrollment management personnel working primarily in admissions are permitted to be employed by the athletics department provided those individuals have no role in the administration of financial aid (e.g. need analysis, aid packaging). Those working in financial aid are precluded from employment in the athletics department. The Council agreed to include this as an official interpretation in a legislative assistance column.

(f) Approved the following Averett College awards of circumstance and nonathletics achievement awards: Averett Scholarship, Averett Grant, North Carolina Award, Virginia Baptist Pastors Scholarship, Ministerial Tuition Discounts, Family Discount; Mary C. Fugete Scholarship, Ben Rippe Art Scholarship, Elizabeth Smith and Tommy Wilson Scholarship, David S. Reynolds Theater/Arts Scholarship.

(g) Approved the following Babson College nonathletics achievement awards: Outstanding Entrepreneurial Studies Major Award, Paul F. Green Telecommunications Award, Michael Sainovich Memorial Award, Heather Maloy Award, Sorenson Scholarship Award, Carroll W. Ford Scholarship, George Macy Wheeler Award, Roger W. Babson Award, Richard Wilson Multimedia Award, Jack Mueller Prize, Shelby Cullom Davis Award. Denied the Colin "Chip" Award.

(h) Referred back to the committee to address the issue of whether the University of California, San Diego, Jeffery R. Leifer Leadership Award and First Interstate Bank Leadership Award is a true "leadership award."

(i) Approved the Delaware Valley College Faculty Scholarships and Grants nonathletics achievement award.

(j) Accepted the recommendation that Eastern Oregon University must provide a copy of the institutional catalog listing the awards and criteria.

(k) Approved the Hanover College Music Scholarship award of circumstance and nonathletics achievement award.

(l) Approved the Knox College Knox Social Concerns Scholarship award of circumstance and nonathletics achievement award.

(m) Approved the Lake Erie College Presidential Scholarship award of circumstance and nonathletics achievement award.

(n) Approved the Linfield College Music Achievement Award of circumstance and nonathletics achievement award.

(o) Accepted the recommendation that Lynchburg College must provide more information to determine whether the awards meet the criteria for awards of circumstance.

(p) Approved the following Mary Washington College nonathletics achievement awards: Oscar Theodore Schultz, III Award in Mathematics, Claudia Moore Read Scholarship in Dance, Alexander W. Holsinger Scholarship in Theatre, Rosalie Chauncey Memorial Scholarship in Studio Art, Keith Belli Memorial Scholarship, Clyde and Virginia Carter Memorial Scholarship. Denied the Lalla Gresham Ball Scholarship as an award of circumstance.

(q) Approved the Monmouth College Two-in-College Award of circumstance. Denied the Merit Award. Denied the Monmouth Plan

(r) Approved the following Nazareth College nonathletics achievement awards and awards of circumstance: Music Scholarship, Theatre Arts Scholarship, Art Scholarship; Family Grant, Heritage Award, Dollars of Scholars.

(s) Approved the Oberlin College Conservatory Dean's Talent Award nonathletics achievement award.

(t) Approved the following Randolph-Macon College nonathletics achievement awards and awards of circumstance: James W. Buchanan, Lucy B. John W. and Georginia Childs Scholarship, Georginia Childs Scholarship, Marcelle Plat de Jouvenel Scholarship, William N. Cunningham Memorial Fund, Russell D. Devine Memorial Scholarship, Robert Isie Epes Jones Scholarship in Classics, Ira M. Lechner Scholarship, Porty-Hardy Jr. Scholarship, Cecil C. Powell III Memorial Scholarship, Cokes S. and Adele C. Sheffey Scholarship, Simpson-Cottrell Scholarship, T. McNider Simpson Jr. Scholarship, Wade C. Temple Scholarship, Watts Scholarship Fund for Biology, Watts Scholarship Fund for Physics, Inez Wills Wilkins Scholarship; Half Tuition Grant, Three Siblings Grant, Minister Family Grants, Legacy Grant. Approved the request additional information regarding the Preministerial Grants.

(u) Approved the following Skidmore College nonathletics achievement awards and awards of circumstance: Filene Music Scholarship, Mathematics and Science Merit Scholarship, Tuition Exchange Scholarship.

(v) Approved the following St. Thomas (Minnesota) nonathletics achievement awards: UST Sciences Mathematics and Engineering Scholarship, University of St. Thomas Music Scholarship.

(w) Approved the following Sul Ross State University nonathletics achievement awards: Grace M. Davis Drama Excellence Fund Scholarship and the Grace M. Davis Drama Fund Scholarship. Approved the request that the institutional scholarship brochure include a reference indicating the selection criteria exclude athletic participation. Approve the remaining nonathletics achievement awards submitted July 30, 1998 (58 awards).

(x) Approved the Tufts University nonathletics achievement awards submitted August 3, 1998 (96 awards).

(y) Approved the Western New England College Presidential Scholars Award nonathletics achievement award.

(z) Approved the Wheelock College Scholarship award of circumstance.

(aa) Accepted the recommendation that Whitman College provide additional information regarding the Hugh O' Brian Youth Foundation Scholarship.

(bb) Approved the following Wilson College awards of circumstance: Alumna Daughter Tuition Scholarship, Presbyterian Student Tuition Scholarship, Franklin County Tuition Scholarship, Transfer Student Tuition Scholarship, and The Phoenix Scholarship Program.

(cc) Approved the University of Wisconsin-Stout Reciprocity Agreement award of circumstance.

(dd) Approved the following Worcester State College nonathletics achievement awards: Chester S. Warner Scholarship, Helen Smith Scholarship, St. Vincent Hospital Scholarship, Aileen D. Kelly Memorial Scholarship, India Society Scholarship, James M. Hickey Memorial Scholarship, Kahlil Gibran Scholarship, Carolyn and Eugene Farrahes Memorial Scholarship, Lucy Chand Nursing Scholarship, Dr. Eugene A. Sullivan Scholarship, Nancy Burncoat Scholarship, Elder Advocates Scholarship, Blanche Marcus Carnam Memorial Scholarship, Achievement and Community Scholarship, Alumni Scholarship.

(4) Committee on Infractions and Student-Athlete Reinstatement. No Report.

(5) Interpretations and Legislation Committee. The Management Council:

(a) Approved editorial revisions as amended to clarify several typographical errors for inclusion in the 1999-2000 NCAA Division III Manual:

(i) No. 1 -- Provisional Membership -- Four Sport/Three Season. (1) Reference of Bylaw 3.2.1.4 should list Page No. 9. (2) Bylaw reference in "B" should be 3.6.1.4.

(ii) No. 2 -- Camps and Clinics -- Awards. Bylaw 13.13.1.5.5 should list Page No. 90.

(iii) No. 3 -- Institutional Financial Aid to Professional Athlete.

Bylaw 15.3.1.4.2 has already been deleted in the NCAA Manual.

(iv) No. 4 -- Maximum Value in NCAA Conference National Championship Awards. (1) Reference to Bylaw 16.14.3 should list Page No. 129.

(b) Approved two interpretations and requested inclusion in a legislative assistance column:

(i) Member institutions are permitted to award institutional financial aid to a student-athlete who is enrolled for less than full-time in a program of studies during the final semester or quarter.

(ii) It is not permissible for an institution to provide a Federal Express account number to high school and amateur AAU coaches for the purpose of receiving game film videotapes of prospective student-athletes.

(c) Accepted the information regarding the beginning of the Deregulation Phase II at the July meeting of the committee.

(d) Accepted information that the committee will conduct a forum on its deregulation efforts at the 1999 Convention. During its October conference call, the committee will establish an agenda and format for the forum.

(6) Membership Committee. The Management Council accepted the following informational items:

(a) There are 385 active Division III member institutions and 35 Division III provisional institutions. Additionally, one institution is reclassifying from Division III to Division II.

(b) The provisional-member orientation sessions September 21 and September 28, 1998, were well attended with approximately 50 percent CEO attendance. The Management Council also noted that a gap may exist between the start of practice and the beginning of catastrophic insurance coverage for new members.

(c) An educational session for provisional members will be conducted immediately after the NCAA Division III business session at the Convention. Topics will include the ISSG, playing and practice sessions and other Division III legislation. The Management Council noted that a session will be held the evening of Monday, January 11, 1999, for any CEO unable to attend the fall provisional orientation session.

(7) Nominating Committee. The Management Council:

(a) Approved the recommendations for appointment to the Division III Management Council, Championships Committee, Financial Aid and Awards Committee, Committee on Infractions and Student-Athlete Reinstatement, Interpretations and Legislation Committee, Membership Committee, Nominating Committee, and Student-Athlete Advisory Committee. The slate of candidates for appointment to the Management Council must be approved by the Management Council and Presidents Council and then forwarded to the Division III membership for consideration at the 1999 NCAA Convention. The Management Council noted the importance of receiving the nominee information form.

(b) The Management Council requested an updated conference distribution chart each July.

(c) Approved the recommendation to adopt noncontroversial legislation to permit the Division III Management Council, upon recommendation from the Nominating Committee, to waive the "50 percent composition requirements" of Bylaw 21.8.1.4.2 for Division III sports committee. The Council will review related draft legislation in January.

(d) Accepted the following informational items:

(i) The Nominating Committee will meet via conference call on October 29, 1998, and in-person on January 12, 1999. These dates have been established to expedite the appointment process, particularly for immediate vacancies.

(ii) The September 28 issue of The NCAA News announced all Division III committee vacancies, with terms beginning September 1, 1999. The deadline for submission of completed Nominee Information Forms is November 20, 1998. Recommendations for appointments will be forwarded to the Management Council for its April 1999 meeting.

(8) Student-Athlete Advisory Committee. The Management Council:

(a) Referred the issue of sponsoring noncontroversial legislation to amend the Division III committee structure to permit a Division III student-athlete to serve on the Division III Committee on Infractions and Student-Athlete Reinstatement (student-athlete reinstatement subcommittee) to the Division III Student-Athlete Reinstatement Subcommittee for review and requested reaction by the Management Council's January meeting.

(b) Approved reference to "Division III Institutions Without Established Campus Student-Athlete Advisory Committees" as part of the committee's report during the Division III business session on Monday, January 10, 1999.

(c) Approved the recommendation to permit four new SAAC members, whose terms will not begin until after the 1999 NCAA Convention, to attend the Convention and related SAAC meetings contingent upon cancellation of the committee's March 1999 meeting to help offset costs.

(d) Accepted the following informational items:

(i) The Division III SAAC began discussions regarding student-athlete representation on Association-wide committees and will coordinate these discussions with members of the Divisions I and II SAACs.

(ii) The SAAC appointed three of its current members to serve as liaisons to those student-athletes who currently serve on Division III committees but who are not members of the Division III SAAC. These committees include the Division III Championships Committee, the Division III Interpretations and Legislation Committee and the Division III Financial Aid and Awards Committee. Each liaison will be in regular contact with their respective committee and will present an oral report at each SAAC meeting to increase communication between the SAAC and other Division III committees. The SAAC will review and evaluate this arrangement in one year.

(iii) The committee has endorsed an alcohol statement proposed by the Division II SAAC. This policy states, "at some NCAA functions, alcohol may be available. Alcohol use for individuals under the age of 21 is illegal in all 50 states. All individuals can face serious legal consequences for underage drinking or for providing alcohol to minors." The committee will incorporate this language into a general policies/procedures document and in a letter distributed by the NCAA committee coordinator to all Division III student-athletes when they are appointed to participate in the Division III governance structure.

(iv) The committee selected Kerry Gotham (Nazareth College) as its new chair and Maricela Oceguera (University of California, San Diego) as vice-chair, effective at the conclusion of the 1999 NCAA Convention. The Management Council noted that the Division III SAAC representative to the Management Council will be Amy Huchthausen, University of Wisconsin, La Crosse.

(v) The committee took no position on Proposal No. 2-30 (Eligibility -- Division III -- "4-2-4" Transfers). The Management Council asked the committee to review the proposal as well as Proposal No. 2-30-1 during its pre-Convention meeting.

5. Nontraditional Seasons Discussion. The Management Council discussed this in conjunction with convention planning. (See Item No. 3b.)

6. NCAA Legislation.

a. The Management Council reviewed Proposal No. 2-30 -- Eligibility -- Division III -- "4-2-4" Transfers. The Management Council agreed to oppose Proposal No. 2-30 and recommended that the Presidents Council sponsor an amendment-to-amendment that requires student-athletes to complete 24-semester or 36-quarter hours of transferable degree credit and at least two semesters or three quarters of attendance at the two-year institution.

b. The Management Council reviewed proposed legislation and identified speaker assignments for all proposals sponsored by the Division III Presidents Council for the 1999 NCAA Convention.

c. Noncontroversial legislation per NCAA Constitution 5.3.1.1.1. The Management Council reviewed the following noncontroversial proposals:

(1) Proposal No. 1 -- Division III Conference Membership (NCAA Bylaws 3.3.1.2 and 3.3.4.4). Previously approved as noncontroversial legislation, to permit a Division III conference with at least six active member institutions to be a member of the Association, even if the conference is comprised of one or more additional provisional members.

(2) Proposal No. 2 -- Provisional Member Application Fee (Bylaw 3.7.3.1). Previously approved as noncontroversial legislation, to require provisional members to pay a nonrefundable $2,500 application fee in addition to the payment of annual dues.

(3) Proposal No. 3 -- Division III Geographical Regions (Bylaw 4.12.2.2.2). Previously approved as noncontroversial legislation, to eliminate the exception that permits an institution to transfer to a different region based on its conference affiliation for purposes of representation on the Division III Presidents Council, Management Council or general committees.

(4) Proposal No. 4 -- Division III Financial Aid -- Contributions by Donor (Bylaw 15.01.4).

(a) Amended the intent statement by deleting term "an individual" and inserting "a donor."

(b) Approved the noncontroversial legislative proposal to confirm that it is not permissible for an individual to contribute funds to finance a scholarship or grant-in-aid for a particular Division III sport as amended.

(5) Proposal No. 5 -- Division III Financial Aid -- Cost-Free Apartment (Bylaw 15.2.2.1.5). Approved the drafted legislation to permit an institution to arrange for a student-athlete who is receiving financial aid covering room costs to arrange for a cost-free, off-campus apartment, provided the apartment is not rented by the institution at a reduced rate and such a benefit generally conforms to institutional policy as it applies to other student grants.

(6) Proposal No. 6 -- Division III Financial Aid -- Sunday Evening Meals (Bylaw 15.2.2.5). Deleted the proposal from the noncontroversial grouping and requested clarification from the Division III Financial Aid and Awards Committee regarding the proposal's intent.

(7) Proposal No. 7 -- Division III Financial Aid -- Books (Bylaw 15.2.3). Approved the drafted legislation to permit a Division III institution to provide a student-athlete financial aid that covers the actual cost of required course-related books only if the institution pays the actual cost of required course-related books for other students who receive books as part of a grant-in-aid or scholarship; further, to preclude Division III institutions from providing student-athletes with cash to purchase such books.

(8) Proposal No. 8 -- Division III Financial Aid -- Written-Statement Requirement (Bylaw 15.3.2.3). Approved the drafted legislation to eliminate the requirement that the chair of the regular committee or other agency for the awarding of financial aid to students generally, or the chair's official designee, shall be required to sign the written statement that includes the terms of the financial aid award.

(9) Proposal No. 9 -- Division III Financial Aid -- Aid from Outside Sources (Bylaw 15.4.6.6). Approved the drafted legislation to expand the sources of outside aid that a Division III student-athlete may receive without consideration of the recipient's financial need, as specified.

(10) Proposal No. 10 -- Division III Financial Aid -- Leadership and Merit Awards (Bylaw 15.4.7).

(a) Amended the intent statement "To permit Division III student-athletes to receive leadership and merit awards without consideration of the recipient's financial need if approved by the Management Council as an Award of Circumstance (Bylaw 15.4.6.3) or Nonathletics Achievement Awards (Bylaw 15.4.6.4)."

(b) The Management Council recommended that the Presidents Council remove this proposal from the noncontroversial grouping and placed it in the Presidents Council grouping for a membership vote at the 1999 NCAA Convention, noting that the proposed change maybe a significant departure from current practice, and has potential ramifications which should be discussed and debated by the Division III membership.

(11) Proposal No. 11 -- Permissible Medical Expenses (Bylaw 16.4.1). Approved the drafted legislation to permit Division III institutions to provide student-athletes who are enrolled in the institution's summer term with necessary surgical expenses that may result from an injury that occurred while participating in voluntary summer physical activities on the institution's campus; further, to permit institutions to provide medication and physical therapy to student-athletes who are enrolled in the institution's summer term.

(12) Proposal No. 12 -- Medical Expenses (Bylaw 16.4.2). The Management Council recommended that the Presidents Council remove this proposal from the noncontroversial grouping and place it in the general grouping at the 1999 NCAA Convention, noting that the issue would be highlighted by a Division III membership vote.

(13) Proposal No. 13 -- Playing and Practice Seasons -- Division III Women's Ice Hockey (Bylaw 17.1.9). Previously approved as noncontroversial legislation, to permit women's ice hockey teams to participate beyond the end of the playing season and to compete in more than the permissible number of contests if chosen to be involved in the new national championship tournament hosted and organized by the American Women's College Hockey Alliance.

(14) Proposal No. 14 -- Playing and Practice Seasons -- Division III Women's Water Polo (Bylaw 17.27). Previously approved as noncontroversial legislation, to establish preseason practice dates, first date of competition, end of regular-playing season and annual exemptions in the sport of Division III women's water polo.

(15) Proposal No. 15 -- Establishment of Women's Championships (Bylaw 18.2.4.1). Previously approved as noncontroversial legislation, to extend through 2003-04 the opportunity to establish a national collegiate championship or a division championship in a women's sport in which the Association does not already conduct a championship if at least 40 institutions sponsor the sport.

(16) Proposal No. 16 -- Waivers of Division Membership Criteria (Bylaw 20.3.5.2). Approved the drafted legislation to permit the Management Council, upon recommendation of the Division III Membership Committee, to approve a waiver of the membership criteria.

(17) Proposal No. 17 -- Honors Committee (Bylaw 21.1.3.1). Previously approved legislation to eliminate the requirement that the composition of the committee include one former NCAA president.

(18) Proposal No. 18 -- Championships Committee Duties (Bylaw 21.8.6.2.2). Approved the drafted legislation to add to the duties of the Division III Championships Committee the oversight responsibilities for applicable playing regulations and their impact on the ability to be administered during the regular season and during the administration of the championship in the applicable sport.

d. Modifications of Legislation per Constitution 5.4.1.1.1. The Management Council reviewed the following intent-based legislation:

(1) Proposal No. 1 -- Membership Moratorium (NCAA Constitution 3.1.3). Previously approved legislation, to repeal the membership moratorium, thus permitting institutions to seek election to provisional or active membership in accordance with applicable Division III membership requirements.

(2) Proposal No. 2 -- Eligibility -- Division III -- "4-2-4" Transfers. (NCAA Bylaws 14.5.1.1 and 14.5.4.3). Previously approved legislation, to modify the wording to make Bylaws 14.5.1.1 and 14.5.4.3 consistent. The Council noted that Proposal No. 2 becomes moot if amendment-to-amendment No. 2-30-1 or Proposal No. 2-30 is adopted.

(3) Proposal No. 3 -- Women's Lacrosse Committee -- Division III. Previously approved legislation, to specify that the NCAA Division III women's lacrosse committee shall consist of five members, each representing one of the five geographical regions.

(4) Recommended that the Interpretations and Legislation Committee consider using strikeouts and underlines for the Convention publications similar to the format used to report modifications of wording and editorial revisions.

7. Review of Miscellaneous Legislative Issues.

a. The Management Council reviewed the issue of playing seasons and annual exemptions. The Management Council referred the issue to the Interpretations and Legislation Committee for review of consistency in alumni exemptions (e.g. football, basketball) as part of deregulation efforts related to Bylaw 17. The Council requested that the Interpretations and Legislation Committee provide a report of historical genesis of Bylaw 17 exemptions (annual and alumni) by its April meeting.

b. The Management Council approved sponsorship of noncontroversial legislation to permit institutions to submit the IPEDS form directly to the Department of Education only and eliminate the need to submit the form to both the NCAA and the DOE.

8. Process to Evaluate New Governance Structure. The Management Council forwarded the following recommendation to the Presidents Council:

a. Endorse the concept of including "evaluation of the governance structure" as part of the Division III committee planning process by utilizing existing strategic-planning priorities and timetable. Update committee operations plans to incorporate a specific review of the structure for 1999-2000.

b. Endorse the following draft timetable for the evaluation of the governance structure:

(1) October -- Initial discussion of process.

(2) January -- Review and approve process, note process in other divisions.

(3) February - June -- Committee/Council input (i.e., updated operations plans/surveys).

(4) July 1 -- Committee submission of updated operations plans/surveys.

(5) July/August -- Review survey results/input by Management Council/Presidents Council and proposed legislative changes (if necessary).

9. Budgetary Issues. The Management Council reviewed various cost-savings initiatives and agreed to forward the following issues to the Presidents Council:

a. Approve the proposed revisions to the Association's budgeting process.

b. Retain the four meetings per year cycle for the following reasons:

(1) Legislative calendar for Division III necessitates retention.

(2) Current workload warrants four meetings per year.

(3) Other cost-saving alternatives could be implemented.

c. General principles and issues. The Management Council expressed general support for the Association-wide cost-saving initiatives that do not result in institutions having to absorb costs and noted:

(1) Aircraft. Option 4 is the most palatable. It provides cost savings and charter service for staff. The Council noted that the Presidents Council and Executive Committee should determine the most economical alternative that facilitates the business of the Association.

(2) Committee Meeting Policies.

(a) Booking committee meetings 18 months in advance is recommended.

(b) Cautious expansion of meetings held at NCAA Convention.

(i) Implications for individuals serving on more than one committee.

(ii) Implications for individuals being away from campus for extended periods of time.

(iii) Consideration should be given to identify certain committees to meet at Convention, not all.

(c) Holding 50 percent of meetings each year in the Indianapolis area is endorsed.

(d) Support for meeting at more economical sites.

(e) Committee travel Option 4 is unacceptable as it would further federate the operations of the Association's governance structure, and has the potential to treat individuals serving on Association-wide committees differently.

(3) Publications.

(a) CD-ROMs should be compatible for all platforms (e.g. Windows, Macintosh).

(b) Caution related to eliminating hard copy publications when that would force institutions to absorb costs associated with upgrading technology.

10. Federal Relations Report. Cedric W. Dempsey, NCAA president, provided the Council with an update regarding the actions in Washington.

11. Committee/Subcommittee Assignments.

a. Vice-chair elect. The Management Council congratulated Lynda Calkins on her election as Division III Management Council vice-chair. Her term begins at the 1999 post-Convention meeting.

b. The Management Council reviewed January vacancies. Appointment of Management Council representatives will be made during the 1999 post-Convention Council meeting.