The NCAA News - News and Features

July 20, 1998

Division II Management Council minutes

Following are the minutes of the April 14-15, 1998, meeting of the Division II Management Council at Walt Disney World Swan Resort in Orlando, Florida. All actions taken by the Management Council are included. Highlights of the meeting were reported in the April 27 issue of The NCAA News.

1. Announcements. Lynn L. Dorn, chair, welcomed the Management Council members to Orlando and reported that James W. Watson had an excused absence from Wednesday's meeting due to an event on his campus. Dorn noted the meeting schedule and reviewed the agenda for Tuesday evening's dinner/reception at Epcot.

2. Minutes. The Management Council reviewed the minutes of its January 9-10 and January 13, 1998, meetings.

It was voted that the January 9-10 and January 13, 1998, minutes be approved as distributed.

3. Report of the Executive Committee's August 13 meeting. Dorn provided an overview of the issues considered by the Executive Committee during its August 13 meeting that impact Division II. The Management Council reviewed the minutes of the meeting without taking any formal action.

4. Review of committee recommendations affecting Division II. The Management Council reviewed recommendations from various Association-wide and Division II committees.

a. Association-wide committees.

(1) Competitive Safeguards and Medical Aspects of Sports. The Management Council reviewed committee recommendations that required Division II action.

(a) It was voted that the Management Council recommend that the Presidents Council support the committee's request that $200,000 be set aside in the NCAA budget to purchase drug-testing equipment that will enhance the NCAA's efforts to detect anabolic steroids.

(b) It was voted that the Management Council recommend that the Presidents Council support the committee's request that $15,000 be set aside to develop educational materials for student-athletes to help them recognize symptoms of possible cardiac abnormalities in the event there is not already money in the budget for this purpose.

(c) It was voted that the Management Council ask the Division II Membership Committee to incorporate references from the NCAA Sports Medicine Handbook into the Division II institutional self-study guide to assist Division II administrators' understanding of how medical coverage, equitable medical care and drug education should be addressed at Division II institutions.

(d) It was voted that the Management Council endorse the committee's plan to attend Division II Student-Athlete Advisory Committee meetings as its method of involving Division II student-athletes in the issues that the committee reviews.

(2) Initial-Eligibility Clearinghouse. The Management Council reviewed the committee's report without taking any formal action. The Management Council did note its concerns about the large number of high-school students registered with the clearinghouse and agreed to ask the committee to continue its discussions on ways to limit clearinghouse registration to prospective student-athletes with a reasonable chance of playing at the Division I or II level.

(3) Olympic Sports Liaison.

(a) The Management Council considered a motion to use its authority to adopt noncontroversial legislation (per Constitution 5.3.1.1.1) to amend Bylaw 17.9.5 (number of contests and dates of competition) to permit member institutions to participate in three additional dates of competition in the sport of field hockey during the nontraditional season, as long as the contests are conducted indoors.

(i) It was moved and seconded that the Management Council use its authority to adopt noncontroversial legislation to amend Bylaw 17.9.5 as specified. [For 9; against 10.]

(ii) It was voted that the Management Council recommend that the Presidents Council sponsor legislation for the 1999 Convention to amend Bylaw 17.9.5 as specified.

(b) The Management Council reviewed a statement that the committee plans to release immediately regarding the "dropping of men's Olympic sports." The Management Council expressed concern about an Association-wide committee taking such a public position before it has been thoroughly discussed and endorsed by each division's governance groups, as well as the Executive Committee.

It was voted that the Management Council not endorse the statement, and recommend that the Presidents Council take the same action.

(c) It was voted that the Management Council recommend that the Presidents Council use its authority per Constitution 5.3.1.1.1 to adopt noncontroversial legislation to:

(i) Amend Bylaw 17.27.2 (women's water polo -- preseason practice) to indicate that a member institution shall not commence practice sessions in women's water polo prior to September 7 or the institution's first day of classes for the fall term, whichever is earlier.

(ii) Amend Bylaw 17.27.3 (women's water polo -- first date of competition) to indicate that a member institution shall not engage in its first date of competition (game or scrimmage) with outside competition in women's water polo prior to September 7 or the institution's first day of classes for the fall term, whichever is earlier.

(iii) Amend Bylaw 17.27.4 (women's water polo -- end of regular playing season) to indicate that a member institution shall conclude all practice and competition (games and scrimmages) in women's water polo by the conclusion of the National Women's College Water Polo Championship or the NCAA Water Polo Championship.

(iv) Amend Bylaw 17.27.5.2 (women's water polo -- annual exemption) to indicate that competition may be exempted annually in one conference championship tournament in women's water polo or the tournament used to determine entry in the Women's Collegiate National Championship or the NCAA Water Polo Championship.

(v) Amend Bylaw 17.27.5.2 (women's water polo -- annual exemptions) to indicate that competition may be exempted annually for women's water polo in the Women's Collegiate National Championship.

(vi) Amend Bylaw 17.27.5.2 (women's water polo -- annual exemptions) to indicate that for men's and women's water polo, any date of competition may be exempted annually if conducted in Hawaii, Alaska or Puerto Rico, against an active member institution located in Hawaii, Alaska or Puerto Rico, respectively, by a member located outside the area in question.

(vii) Amend Bylaws 17.13.1 (women's ice hockey length of playing season) and 17.13.5 (women's ice hockey -- number of contests) to permit women's ice hockey teams to participate beyond the end of the playing season and to compete in more than the permissible number of contests if chosen to be involved in the new national championship tournament hosted and organized by the American Women's College Hockey Alliance (AWCHA).

(d) The Management Council agreed to refer the committee's recommendation to amend Bylaw 12.1.1.1.4.3 (expenses from outside team or organization) to permit receipt of expenses to participate in Olympic tours/exhibitions to the Division II Student-Athlete Advisory Committee for consideration and comment.

(4) Women's Athletics. The Management Council discussed a committee recommendation that legislation be sponsored for the 1999 Convention to amend Constitution 2.6 (principle of nondiscrimination) to make the nondiscrimination clause more specific.

It was voted that the Management Council recommend that the Presidents Council ask the Executive Committee to sponsor the amendment as suggested by the committee.

b. Division II committees.

(1) Student-Athlete Reinstatement. The Management Council reviewed a number of questions presented by the committee regarding its charge to review amateurism issues involving Division II student-athletes, particularly international student-athletes. The Management Council confirmed that the committee is focusing on the correct issues and suggested that the committee proceed with its review as planned.

(2) Student-Athlete Advisory. The Management Council considered a request from the committee to permit it to schedule an annual orientation session in the fall for new committee members. The Management Council noted concerns about the number of meetings that this committee already has scheduled and that there may be other ways to accomplish its objective.

(a) It was moved and seconded that the Management Council support the request for the Division II Student-Athlete Advisory Committee to establish a fall orientation. [Defeated -- show of hands]

(b) It was voted that the Management Council suggest to the committee that it consider scheduling the orientation session in conjunction with the Division II summit each July or during the Convention in January, and that the committee also consider utilizing written correspondence and documents to assist the orientation process.

(3) Nominating.

(a) The Management Council discussed concerns about the nomination process for representatives on governing sports committees and agreed that the Nominating Committee must do a better job of communicating to the Championships Committee the rationale for its specific recommendations and that the Championships Committee must do a better job of communicating to the Nominating Committee the information it believes it must have in order to make decisions related to the nominees. As a result of this discussion, the Management Council agreed to delay new appointments to the Division II Championships Committee, the Committee on Competitive Safeguards and Medical Aspects of Sports and the Committee on Women's Athletics until additional information regarding the Nominating Committee's recommendations has been provided.

(b) The Management Council agreed to recommend that the Presidents Council empower the Division II Administrative Committee to make any necessary Division II committee appointments between now and the July Management Council meeting to allow for the timely notification of committee appointments with terms that begin September 1, 1998.

(c) It was voted that the following additions to the Nominating Committee's operating policies and procedures be approved:

(i) If a member of a Division II general or sports committee is appointed to the Division II Management Council, he/she is required to resign from the other committee(s), unless he/she will serve on the committee(s) as the Management Council representative.

(ii) If the status of a committee member changes (e.g., job responsibilities, institutional affiliation, conference) and, therefore, alters the criteria under which he/she was appointed to a Division II committee, or as a Division II representative on an Association-wide committee, the committee member shall not be eligible to continue to serve.

(iii) Staff members at a Division II institution that sponsors one or more sports in Division I may not be eligible to serve on the same sports committee in Division II.

(iv) Members of Division II committees or Division II sports committees generally are not eligible to serve on other Division II general or sports committees, unless special circumstances so warrant.

(d) It was voted that the Management Council recommend to the Presidents Council that the following individuals be reappointed to Division II and Association-wide committees, effective September 1, 1998: Kevin Hickey, Assumption College, Academic Requirements; Robert Becker, Saginaw Valley State University, and Thomas Kearns, Northern Kentucky University, Championships; Ronald Maestas, New Mexico Highlands University, Student-Athlete Reinstatement; Les Brinson, North Carolina Central University, Infractions; Dede Allen, University of Alaska Anchorage, and Sharon Taylor, Lock Haven University, Legislation; Donald Lyons, Kentucky State University, Membership; James Fallis, University of Northern Colorado, and J. Phillip Roach, Rollins College, Nominating; David P. O'Toole, Bellarmine College, Initial-Eligibility Clearinghouse; David Thomas, Bowie State University, Minority Opportunities and Interests.

(e) The Management Council discussed Bylaw 21.7.1.1 as it relates to sports committee appointments and agreed to ask the membership services staff for clarification of when part-time coaches are eligible for Division II committee assignments. It was noted that an interpretation of Bylaw 21.7.1.1 recently was printed in The NCAA News; however, it was suggested that the interpretation be reprinted and included with notices of committee vacancies.

(4) Membership.

(a) The Management Council reviewed a revised application form for new provisional member schools to complete, and approved a number of changes to the form. In addition, the Management Council agreed to recommend that a $2,500 nonrefundable application fee be established (due at the time of the application) for new provisional member institutions. The Management Council noted that such an application fee will help to demonstrate an institution's commitment to joining the NCAA and to becoming a member of Division II.

(b) It was voted that the Management Council recommend that the Presidents Council use its authority per Constitution 5.3.1.1.1 to adopt noncontroversial legislation to:

(i) Establish a $2,500 nonrefundable provisional membership application fee.

(ii) Amend Constitution 3.6.3.2 to establish June 15 as the annual deadline for submission of provisional membership applications.

(iii) Delete Constitution 3.6.4.4 and revise Constitution 3.6.4.3 to include the four-year calendar of activities as set forth in the Division II provisional member educational assessment program.

(iv) Amend Constitution 3.6.5 to specify penalties/waivers associated with the new Division II provisional member educational assessment program.

(v) Amend Constitution 3.6.1.2 to permit the Management Council to grant credit to a new Division II provisional member's educational assessment period (i.e., the first and second years of the four-year provisional membership period or components of the requirements of such years) for institutions that have fulfilled Division I, II or III provisional membership requirements during the last 10 years. [For 14, against 3.]

(c) The Management Council considered a recommendation from the committee regarding the four-year provisional member educational program.

It was voted that provisional institutions should be required to submit to the national office an action plan for all "no" responses to questions in the Division II institutional self-study guide (ISSG) and must provide in writing an update on how ISSG deficiencies have been addressed.

(d) The Management Council considered a recommendation from the Membership Committee that legislation be sponsored to require a three-year "waiting period" for an institution to receive proceeds from the Division II Enhancement Fund after the institution has completed its four-year provisional membership period and becomes an active Division II member.

(i) It was moved and seconded that the Management Council sponsor legislation to establish the three-year waiting period as recommended by the committee. [For 4, against 17.]

(ii) It was voted that the Management Council refer this recommendation to the Division II Budget and Finance Committee, inasmuch as the Division II Budget and Finance Committee still is reviewing whether to modify the current formula for distribution of the Division II Enhancement Fund.

(e) The Management Council reviewed two committee decisions to deny waiver requests submitted by Gannon University and Mercyhurst College requesting relief from Bylaw 20.9.4.1 (football scheduling requirements).

It was voted that the Management Council uphold the committee's decisions, inasmuch as the information submitted by the institutions lacked compelling evidence that justified relief.

(f) The Management Council considered a recommendation that Bylaw 20.5.3.1 be amended to reflect existing Division II policy that an institution is ineligible for Division II Enhancement Fund money when the institution reclassifies from Division II to Division I.

It was voted that the Management Council recommend that the Presidents Council use its authority to adopt noncontroversial legislation (Constitution 5.3.1.1.1) to amend Bylaw 20.5.3.1 as recommended by the committee.

(5) Legislation.

(a) It was voted that the Management Council recommend that the Presidents Council sponsor legislation for the 1999 Convention to permit a student-athlete (recruited or nonrecruited) who is the recipient of a permissible outside financial aid award administered pursuant to Bylaws 15.2.5.3 and 15.2.5.4 to receive such an educational award directly from the awarding agency, provided the aid is awarded prior to the recipient's initial enrollment at a member institution and the awarding agency provides written notification of the award to the institution.

(b) It was voted that the Management Council recommend that the Presidents Council sponsor legislation for the 1999 Convention to expand the number and type of benefits student-athletes are permitted to receive incidental to participation to allow the following:

(i) The provision of complimentary admissions to one annual awards banquet for a student-athlete's two guests and spouse (if applicable); and

(ii) The provision of "reasonable" refreshments at educational events involving the parents of student-athletes once per year.

(c) The Management Council agreed to ask the Presidents Council to consider sending a delegate to the Division II deregulation issues summit that is scheduled for July 23-24 at a site yet to be determined.

(d) It was voted that the Management Council approve the editorial modifications and incorporation of interpretations for the 1998-99 Division II Manual as recommended by the committee, with a minor modification made to the suggested edits for Bylaw 10.3 (gambling activities) to delete the phrase that was added to the first paragraph of Bylaw 10.3.

(6) Infractions. The Management Council considered a recommendation from the committee regarding the role of the committee's Presidents Council liaison.

It was voted that the Management Council recommend that the Presidents Council consider and approve a role for its liaison that would permit the liaison to observe infractions hearings but not participate in the committee's deliberations.

(7) Championships.

(a) It was voted that the Management Council recommend that the Presidents Council approve the following recommendations from the Championships Committee:

(i) That Grand Valley State University serve as the host institution for the 1998 Divisions II and III Women's Golf Championship.

(ii) That Missouri Southern State College serve as the host institution for the 1999 Division II Men's and Women's Cross Country Championships.

(iii) That the traveling party for the Men's and Women's Tennis Championships be increased from eight to nine individuals (eight student-athletes and one nonathlete), effective with the 1999 championship.

(iv) That the women's pole vault be added as an event for the indoor and outdoor track championships, effective with the 1999 championship.

(v) That certificates be presented to student-athletes who are selected to all-tournament teams in all Division II national championships (final sites only).

(vi) That apparel be provided to volunteers at all Division II national championship sites, effective with the 1998-99 championships.

(vii) That the Presidents Council use its authority per Constitution 5.4.1.1.1 to adopt legislation to conform to the intent by amending Bylaw 20.5.3.1 to reflect that in addition to no longer being eligible for Division II championships, an institution no longer is eligible to receive Enhancement Fund proceeds when the institution reclassifies its entire sports program from Division II to Division I.

(viii) That the Presidents Council use its authority to modify Bylaw 31 regulations by eliminating Bylaw 31.3.3.4 (selection of official conference representative when automatic qualification is not applicable).

(ix) That the Presidents Council use its authority to adopt noncontroversial legislation per Constitution 5.3.1.1.1 to amend Bylaws 21.7.7.10 and 21.7.7.11 to increase the men's and women's soccer committees to eight members each.

(b) It was voted that the Management Council approve the following recommendations from the Championship Committee:

(i) That regions for Division II men's soccer be increased from four to eight and, thus, provide comparable regional alignments for the sports of men's and women's soccer.

(ii) That the distance of the Division II Women's Cross Country Championship be increased from 5,000 meters to 6,000 meters (2000 effective date).

(iii) That governing sports committees be required to consider only teams with a .500 won-lost record (or better) for at-large selections.

(iv) That an appeal from Drury University be approved to allow the institution to remain eligible for proceeds from the Division II Enhancement Fund even though the institution currently is serving its two-year compliance period for reclassifying its men's soccer program to Division I.

(v) That the following 17 sports/rules committee appointments be ratified as recommended by the Championships Committee -- Baseball: Michael Simpson, director of athletics, San Francisco State University, and William Nash, coach, Wingate University; Men's Basketball: Dale Clayton, coach, Carson-Newman College, and Tom Wistrcil, commissioner,. Rocky Mountain Athletic Conference; Field Hockey: Janet Grubbs, coach, Longwood College; Football: Edward McLean, director of athletics, Elizabeth City State University; Men's Soccer: Daniel N. Audette, director of athletics, Millersville University; Men's and Women's Swimming: Mark Mullin, director of athletics, University of Missouri, Rolla; Men's and Women's Tennis: Joseph D. Gentry, assistant director of athletics, University of Indianapolis, and William S. Maze, coach, University of California, Davis; Men's and Women's Track and Field: Lisa A. Cooper Colvin, senior woman administrator, Southern Arkansas University, Jeffrey D. Degraw, coach, Lewis University, and Kimberly A. Keenan, associate director of athletics, Kutztown University; Women's Volleyball: Robin D. Salters, senior woman administrator, University of New Haven; Women's Basketball Rules: Amy Ruley, coach, North Dakota State University, and Kathy J. Turpin, associate director of athletics, Truman State University; Football Rules: Terry Wanless, director of athletics, University of North Dakota.

(c) The Management Council approved the fall meeting of the Division II Championships Committee and the chairs of Division II sports committees for individual/team championships, and agreed to suggest that the Presidents Council consider asking Skip Shannon, president of Saint Joseph's College (Indiana), to attend the meeting, inasmuch as his participation and presence at last year's meeting was very positive.

(d) The Management Council discussed the Championships Committee's recommendation to eliminate the Division II geographic proximity policy effective with the 1999-2000 championships.

It was voted that the Management Council agree in concept with eliminating the geographic proximity policy, that it recommend to the Presidents Council that it also support the concept of eliminating the geographic proximity policy and that the Division II Budget and Finance Committee work with the Championships Committee to develop a more accurate estimate of the cost implications that will result from the elimination of this policy.

(e) The Management Council agreed to delay a decision on which Division II committee should be responsible for the administration of the Division II Enhancement Fund until more information is provided regarding the specific responsibilities associated with administering the fund and until a decision is made regarding whether the distribution formula for the Enhancement Fund will be modified.

(f) The Management Council considered a recommendation that a policy be adopted that requires each conference sponsoring a sport to have equal representation on that sport's regional advisory committee. (It was noted that this is the policy that has been used throughout the past year, but that the policy actually had never been approved officially.)

It was voted that the Management Council approve the policy as recommended.

(8) Budget and Finance.

The Management Council reviewed the budget guidelines and principles that are used to guide deliberations that occur related to the possible use of funds allocated to Division II and agreed with the Division II Budget and Finance Committee that no modifications should be made to the guidelines and principles for the 1998-99 academic year. In addition, the Management Council reviewed and approved the 1998-99 preliminary budget as presented by the committee.

(9) Academic Requirements.

(a) It was voted that an expert on learning disabilities be added in a nonvoting capacity to the Division II Subcommittee on Initial-Eligibility Waivers and the Division II Subcommittee on Satisfactory-Progress Waivers.

(b) It was voted that the Management Council issue an interpretation to permit the clearinghouse to use a copy of all official transcripts received from the high school from which the student-athlete graduates.

(c) The Management Council reviewed the Division II cases that have been heard by the Subcommittee on Initial-Eligibility Waivers and by the Subcommittee on Satisfactory-Progress Waivers.

5. Review of Division II Administrative Committee actions in 1998 conference 1.

It was voted that the Management Council approve the actions of the Division II Administrative Committee in 1998 conference 1.

6. NCAA Conventions and legislation.

a. Noncontroversial legislation per Constitution 5.3.1.1.1.

It was voted that the Management Council approve and recommend that the Presidents Council ratify the noncontroversial legislation per Constitution 5.3.1.1.1.

b. Modification of legislation based on intent per Constitution 5.4.1.1.1. The Management Council reviewed legislative modifications based on intent per Constitution 5.4.1.1.1 that have been ratified by the Presidents Council.

c. Bylaws 30 and 32 revisions. The Management Council reviewed the Bylaws 30 and 32 revisions that have been ratified by the Presidents Council.

d. Division II senior woman administrators. The Management Council noted that it has been discussing various issues related to the enhancement of the role of the senior woman administrator in Division II and that during its January meeting, the Management Council forwarded to the Committee on Women's Athletics the general issue of the enhancement of the role of the senior woman administrator in Division II. One issue that was discussed at that time was the possibility of recommending that legislation be sponsored to require each Division II institution to designate a senior woman administrator. It was noted that approximately 51 of 280 Division II institutions do not have a senior woman administrator.

It was voted that the Management Council forward this issue to the Committee on Women's Athletics to consider as part of its overall review of the topic of the enhancement of the role of the Division II senior woman administrator.

7. January 13 and February 18 Division II interpretations subcommittee of the Division II legislation committee minutes.

It was voted that the Management Council approve the interpretations subcommittee minutes as presented.

8. Division II project teams/subcommittees.

a. Project teams.

(1) Project Team to Review Management Council Policies and Procedures. The Management Council reviewed a series of recommendations from the Management Council Policies and Procedures Project Team to address a number of questions that have arisen regarding filling vacancies on the Division II Management Council.

It was voted that the Management Council approve the recommendations as presented, with slight editorial modifications.

(2) Project Team to Review Diversity Issues. The Management Council reviewed the report of the Project Team to Review Issues Related to Diversity without taking any formal action.

(3) Student-Athlete Involvement Project Team.

(a) Eligibility Requirements for Service on the Division II Student-Athlete Advisory Committee.

(i) The project team reported that it had discussed the issue of eligibility requirements for service on the Division II Student-Athlete Advisory Committee at length and, after considering a number of alternatives to the current eligibility requirements, agreed to recommend that legislation be sponsored for the 1999 Convention to modify
the eligibility requirements for service on the Division II Student-Athlete Advisory Committee as follows:

"Maintain the current eligibility requirements for service on the committee (including the requirement that a committee member must be enrolled at a Division II institution); however, if a committee member's enrollment status changes (e.g., enrolls at a Division I or III institution) so that he or she no longer meets the eligibility requirements for committee service, the individual may continue to serve on the committee (subject to the recommendation of the committee member's conference and approval of the Management Council) until August 31 of the academic year that the committee member's status changes."

(ii) The Management Council noted that it strongly believes that the standards of eligibility for service on the Student-Athlete Advisory Committee should be the same as those for service on the Management Council and Presidents Council, and for all other Division II committees (i.e., once a member no longer meets the requirements for service on the committee, he or she must be immediately replaced). The Management Council also noted that it continues to believe that a student-athlete must be enrolled at a Division II institution in order to most effectively represent Division II student-athletes.

It was moved and seconded that the Management Council recommend a change in the current eligibility requirements for service on the committee as recommended by the project team. [For 7, against 12.]

(b) Student-athlete involvement with Division II committees. The project team noted that the Student-Athlete Advisory Committee has expressed an interest in better understanding the responsibilities and expectations of other Division II committees, and that the Student-Athlete Advisory Committee identified the following Division II committees from which to seek information: Academic Requirements, Budget and Finance, Championships, and Legislation. The Management Council agreed to endorse a process whereby two Student-Athlete Advisory Committee members will contact the chair and staff liaison of each of these committees to obtain information such as the committee's charge, meeting schedule and major activities.

(c) Student-Athlete involvement with Division II Management Council. The Management Council discussed a recommendation from the Student-Athlete Advisory Committee that two student-athletes (one male and one female) be allowed to attend Management Council meetings in an ex officio (nonvoting) capacity. The project team did not make a recommendation in this regard, and the Management Council agreed that it may be premature to take any action at this time, inasmuch as the new governance structure has been operating for less than a year.

(d) It was voted that the Management Council recommend that the Presidents Council use its authority per Constitution 5.4.1.1.1 to adopt legislation to conform to the intent by amending Bylaw 21.7.6.8.1 (Student-Athlete Advisory Committee composition) to indicate that a conference's representative on the committee must be enrolled as an undergraduate or graduate student at a Division II institution in the conference.

b. Management Council subcommittees.

(1) Administrative Review Panel.

It was voted that the Management Council recommend that the Presidents Council approve a change in the name of the Division II Administrative Review Panel Subcommittee to the Division II Administrative Review Subcommittee.

(2) Initial-eligibility and satisfactory-progress appeals. The Management Council reviewed the four initial-eligibility appeals heard by the Management Council Subcommittee since the Management Council's last meeting.

(3) Infractions appeals. It was noted that an infractions appeal will be considered by the Management Council Subcommittee in the next few weeks.

c. New project teams/subcommittees.

(1) Division II communications issues.

(a) It was noted that during its October 1997 and January 1998 meetings, the Management Council discussed the issue of Division II's involvement in NCAA marketing, licensing and promotional activities, as well as the establishment of a communication committee or project team that could discuss issues such as the determination of an "identity" for Division II.

(b) The Management Council noted that while it is possible for Divisions II and III to create separate committees to deal with these issues for each division, it may be desirable to try to ensure that there is more of an Association-wide focus to these efforts by having some sort of Divisions II and III representation on the Division I Marketing Committee of the Budget and Finance Cabinet.

It was voted that the Management Council recommend that the Division II Presidents Council approve the creation of a Division II subcommittee (perhaps a subcommittee of the Management Council) that could review from a Division II perspective various issues that are before the Division I marketing committee and be responsible for dealing with public relations and communication issues that are more specific to Division II (such as the determination of an "identity" for Division II) and that some type of Division II representation be sought on the Division I Marketing Committee.

(2) 1999 Convention Planning Project Team. The Management Council reviewed a compilation of the results of the 1998 Convention questionnaire for Division II. It was suggested that it may be appropriate to appoint a project team that would consist of representatives from the Presidents Council and Management Council to be responsible for making recommendations related to the format of the 1999 Convention.

It was voted that the Management Council recommend that the Presidents Council approve the creation of such a project team.

(3) Role of the Division II faculty athletics representative. Ms. Mitchell provided an update regarding the work of the Faculty Athletics Representatives Association (FARA) in enhancing the role of faculty athletics representatives in the NCAA governance structure. It was reported that FARA has proposed to develop a Division II-specific faculty athletics representatives professional development program. This program could include training activities for Division II faculty athletics representatives and workshops at regional or conference sites. It was agreed that staff will continue to work with FARA to develop this program.

(4) Strategic Planning Project Team. The Management Council reviewed a suggested timetable for the development of a three-year Division II strategic plan. It was suggested that if the Presidents Council is comfortable with the strategic plan timetable as suggested by the staff, it may be appropriate to appoint a project team with representation from the Presidents Council and Management Council to carry out the strategic plan tasks.

It was voted that the Management Council recommend that the Presidents Council approve the creation of such a project team.

9. Division II Management Council.

a. Management Council chair election. It was agreed that the staff will solicit interest among Management Council members for the position of chair (term to begin upon adjournment of the 1999 Convention) and that an election will occur at the July Management Council meeting.

b. Governance models from Division II conferences. Doug Echols provided an overview of the results from his survey of Division II conference offices regarding the various conference governance models that exist in Division II. No formal action was taken.

c. Meeting schedules for Division II committees. The Management Council reviewed a tentative meeting schedule for Division II and Association-wide committees. It was noted that Bylaw 31.7.2.1.4 (meeting frequency) indicates that payment of expenses for attendance at meetings of an NCAA standing committee is limited to one meeting per year unless otherwise authorized by the Management Council. It was reported that no specific approval for more than one in-person meeting per year has taken place since the new governance structure was implemented. The Management Council agreed to ask Division II committees to provide more specific rationale for the need to meet in-person more than once per year. The Management Council will review the issue again during its July meeting and report its recommendations in this regard to the Presidents Council at that time.

d. Division II communication. The Management Council discussed the distribution of The Division II Update (newsletter) to the Division II membership and agreed not to suggest changes to the current system of mailing the newsletter only to Presidents Council and Management Council representatives and Division II conference offices.

e. Division II conference expansions. The Management Council discussed conference expansions and the potential impact such growth has on Management Council representation. No formal action was taken.

f. Management Council committee assignments.

It was voted that the Management Council recommend that the Presidents Council ratify the following committee assignments for Management Council representatives:

(1) Academic Requirements Committee: Carol Dunn, director of athletics, California State University, Los Angeles; [Note: Dunn already was a member of the committee but will become a Management Council representative.]

(2) Committee on Competitive Safeguards and Medical Aspects of Sports: Larry Fitzgerald, faculty athletics representative, Southern Connecticut State University (effective July 1); and

(3) Committee on Women's Athletics: Earl Edwards, director of athletics, East Stroudsburg University of Pennsylvania.

10. National office staff updates.

a. Update on voting results from the Division II business session. Nancy L. Mitchell, chief of staff for Division II, provided an update on communication with Division II institutions and conferences regarding the voting equipment used at the 1998 Convention. The Management Council took no action.

b. Update regarding use of the NCAA listserver. Mike L. Racy, assistant chief of staff for Division II, provided an update regarding the use of the Management Council listserver. The Management Council took no action.

c. Review NCAA funding to external organizations. Mitchell provided an update related to a question asked at the January Management Council meeting regarding NCAA funding provided to external organizations. The Management Council took no action.